What Is Facility Management Software & Why Do You Need It?

What Is Facility Management Software & Why Do You Need It?

what is a facility management software & why do you need it?

Facility management includes a wide range of tools and services that help keep the day-to-day operations of your buildings and infrastructure running smoothly, safely, and sustainably.

Facility management software allows companies to take full control of their facilities, assets and repairs. You spend less time and less money by doing it all from a web-based dashboard.

The right tools are essential for Facilities Management teams. They allow them to measure and analyse the usage of space, track spending patterns over a period of time, increase efficiency in the use of energy; all the while making sure communication with service providers and internal stakeholders is maximised.

What Is Facility Management ?

Companies that make sure their facility is managed well are usually able to give their employees a safe, comfortable workplace – amongst other benefits. Maintaining the cleanliness and state of repair in your facility helps reduce energy costs and reduce your costs related to expensive repairs and replacements. For businesses that lease and manage facilities for their tenants or clients, facility management allows you to uphold your contracts and establish a positive reputation to grow your business.

It affects aspects of your business, such as:

  •     Employee Productivity
  •     Energy Efficiency
  •     Reduced Costs
  •     Sustainability
  •     Technology Optimisation
  •     Improved Scalability
  •     Automation
  •     Good Employee Experience

What Are The Benefits of Facility Management ?

A good platform has a suite of tools to help with day-to-day tasks which will come in handy while you’re managing your facility. It also allows you to look at aspects like maintenance costs and resource allocation which can be useful for making sure you’re being strategic. FMS offers many benefits including the ability to process contractor invoicing and payments more efficiently, keep track of repairs and other work orders. This means it can help make a big difference in general efficiency as well as save time for both business owners and contractors.

Repair & Maintenance Management

Facility management teams are the ones that take care of assets and maintain them to make sure they’re working at their best. Their main responsibility is submitting work orders for repairs or maintenance and tracking their status. Software can make it easy to report any needed work on the fly, so you’ll always know what’s going on.

Payment Processing

Facility management software makes it easy for contractors to submit invoices online. This processing automates all the steps and saves time. You can also track contractor efforts with Google Maps, export data to Excel and integrate this information with third-party accounting systems.

Asset Management

Facility management software is a centralised platform that stores records of all equipment and locations. It also keeps all the work history and maintenance records in one place. This saves time when you’re tagging, tracking and managing equipment with warranties and mandatory inspections.

Call Center Access

The call centre in your property management software lets contractors know that their service requests are being taken care of as soon as they come through. It also follows up with them, to ensure they perform on time.

Preventive & Scheduled Maintenance

Preventive maintenance is essential for reducing your building inspection and repair costs. With FM software, you can automate preventive inspections, set not-to-exceed pricing limits and process maintenance events to make sure everything stays relevant

Open and Scalable Architecture

This type of facility management software simply connects to the cloud or SaaS and is ready to go regardless of what IT system you’re using. You can easily make adjustments as necessary, which means it should support most updates without a problem.

Features Of A Good facility Management Software

An effective facility management software should provide a way to efficiently and effectively manage facilities. It should be able to track the facilities in use and their availability, assign tasks and an inventory for each facility, assign personnel to specific tasks, create work orders for maintenance, generate reports on inventory usage and more.

Some features are as follows:

  • Simplified Work Order Management
  • Staff Support
  • Software as a Service (SaaS) Platform
  • Spend Analysis
  • Third-Party Integrations
  • Easily Out-Source Contractors

Implementing a software tool is one of the best and fastest ways to reduce your management spendings. A digital process will save lots of time for your business as well as allowing you to focus on other areas. The transition should also result in a more efficient work process, minimising rework and quickly finding root causes of any errors.

Improve your day-to-day operations of buildings and infrastructure smoothly, safely, and sustainably by switching to the best facility management software in the market.